Minutes by Randy J. Rumley (Dustin is with his family today.)
Edited by Jim Burk
In Attendance:
Jim Burk
Randy Rumley
David Stuart
V. Mark Tye
Chris Vancil
Bob Bufe (new member!)
We started the meeting at 3:15 with 6 people attending.
1st item discussed: Funds.
$350.00 total from NSTA convention broken down as
$ 181.00 Cash $ 77.00 Checks $ 92.00 Credit
Total sales: $460.00
Loans/Donations from members from before NSTA: $505.00
Total available: $965.00
We owe Random House: $580.39 for the National Geographic book.
We owe Bantam, Doubleday, Dell: $250.00 for Donna Shirley book.
After paying all of these, we have 134.11 left in treasury. And still owe various members.
End of discussion, funds transferred to David Stuart (acting Treasurer).
Nominations are taken from November 22 until the December meeting.
December 19 meeting - Take final nominations, close nominations, begin voting
Voting period - end of December meeting until the start of the January meeting (using egroups polls)
January 9th meeting - voting ends, tally votes, announce winners - take office after meeting adjourned (unless there's a tie - then we'll have a run-off election for that office)
February meeting - first meeting run by new officer slate
Who votes? Anyone in the area who has paid $50 to national (no local dues yet)
Nominations:
Nominations are mailed to the list (marspuget@egroups.com) so everybody can see who has been nominated. Jim will also have the current nominations on a page on the website (in the Members Only section -- www.jburk.com/mars/members -- email Jim if you need the username and password to get in) Nominations will be taken till the December 19th meeting.
You can nominate yourself. One person can run for more than one office (but can only win one office)
Candidates are able to decline nomination. Send email to the list.
We'll take candidate statements (via e-mail to the list) after the nominations are closed (the December meeting). This should be a couple of paragraphs about why you think you'd make a good officer.
How to do the voting? Via egroups poll. No one can double vote this way, the second vote negates the first. (So you can change your vote easily) Voting will commence from after the December 19th meeting till the January 9th meeting. At the January meeting, there will be a final vote tally. This will also be emailed & posted on the website.
How to win: Person with the most votes wins. (We had also talked about needing a majority of votes -- so in an election with 10 voters, a candidate would need at least 6 votes to win. However, we decided not to do it this way)
If there is a tie, there will be a 1 week runoff vote between the top 2 candidates via egroup poll.
New officers will take over at adjournment of January 9 meeting.
Officers will hold office for 6 months -- from January 9 until a July meeting (open to discussion? have a yes/no confidence vote in July?)
Nominations today:
President: Vice President: Dustin Green Dustin Green Jim Burk * Jim Burk * Chris Vancil * Secretary: Treasurer: Dustin Green David Stuart * V. Mark Tye * Randy Rumley * Randy Rumley * * Accepted nomination(Dustin was not here, but expressed interest in nominating himself, so we put him in all the offices. He can always decline them later)
We decided that in addition to officers, we should have standing committees which will perform the business of the group. Committees can be created and destroyed by the President, or by approval of the group. Each group is headed by a Committee chair, which is appointed by the President or by approval of the group.
For the purposes of getting the club organized, we decided on the following committees, and penciled people in to be chairs (they can always decline later) and members of each committee.
Political Action: get in touch with Representatives (national) and Senators
Need to know what to say, need multiple people to go in (with appointment).
Chair: Jim Burk
Members: Dean Calahan, probably everybody else
Education/Outreach: recruit members, create brochures and other educational materials, Student Essay Contest.
Chair: Dustin Green
Members: Matthew Brown, Darren Marchant, Thom Johnson
Convention: Organize chapter presence for conventions (first project will be RustyCon - Jan 15-17 -- we're doing a 1-hour panel. Also NorWesCon in April) Work with Education/Outreach for materials
Chair: Dave Stuart
Members: Anybody interested inc. Matthew, Chris, Randy, Jim (NSTA staff)
Technical: Product/Project oriented, rockets, guidance, communications, etc.
Chair: Randy Rumley
Members: Thom, Dustin, Bob Bufe
Displays: Build models, backdrops, banners for use at conventions and education (possible
museum display also).
Chair: Chris Vancil
Members: Randy, Matthew
Internet: Run the website, mailing list, other projects
Chair/Webmaster: Jim Burk
Members: Dean Calahan, Curtis Snow
National Liason: Communicate with Mars Society national, distribute notes from them to members, transmit ideas and concerns to them.
Chair/National Liason: Probably will be President (at first)
Members: everybody should keep on top of bulletins & news from national
(we also talked about having a Membership committee, but decided to fold it into Education/Outreach)
Note, Chris Vancil has already bribed all attendants with spacesuit models from Mercury to Shuttle. Got my vote!
Meeting adjourned at 5:00pm.